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                            (as amended by unanimous vote at the AGM 6th February 2015)

                                                              The Club shall be called the West Somerset Company of Archers.

The Club shall be affiliated to the Grand National Archery Society through the Somerset County Archery Association and the        Grand Western Archery Society.  It may also be affiliated to any other bodies that support the object above.

                                                                                                      Management.

                                            The management of the Club shall be in the hands of a Committee consisting of:

                                     The President         The Field Captain       The Tournament Secretary      The Chairperson   

                                The Assistant Field Captain (Lieutenant)       The Child Protection Officer       The Secretary

                                               The Records Officer        The Public Relations Officer         The Treasurer  

                                    The Social Secretary    The Training /coaching coordinator     The Equipment Officer         

The posts of Chairperson, Secretary and Treasurer must be separate individuals but the other posts may be combined in any way appropriate and are set down here only because the club needs these roles to function effectively.

Ordinary members may be co-opted to any meeting at the discretion of the Committee.  There is no maximum size to the committee.

At least one member of the Committee shall be a woman and at least one shall be a man.  Four members shall form a quorum.

                                                                                                    

The President

This office shall be filled at the invitation of the Committee.  Honorary Vice Presidents may be elected at the discretion of the Committee.

General Meeting.

An Annual General Meeting of the Club shall be called during the second half of January in each year at which meeting the Committee for the ensuing year shall be elected.  The election will be conducted in the following manner:

a. A list of names of retiring officers and Committee members available for re-election, together with the names of other members known to the Committee, shall be sent to all adult members of the Club, with the notices of the meeting.

b. All members will be invited to make any further nominations they may wish in writing individually to the secretary, to arrive not later than noon on the day of the meeting.  Consent of the nominees must be obtained before the nomination be sent in.  In the event of the full Committee not being nominated further nominations to be accepted from the floor.

Should a vote be necessary a ballot will be held at the meeting, but if a member who has made a nomination is unable to be present, his or her nomination paper shall count as a postal vote.

A minimum of twenty-one days notice will be given of Annual General Meetings.

Extraordinary General Meetings.

An Extraordinary General Meeting may be called at any time by the Committee, or on receipt by the Honourary Secretary of a written request signed by not less than six adult members.  This request shall state the purpose for which the Extraordinary General Meeting is required.  Club members shall be given at least seven days notice of any such meeting, at which one half of the adult subscribing members shall form a quorum.

Membership.

Membership of the Club shall be open to both men and women.  Membership may be refused at the discretion of the Committee.  Membership of the club is only open to archers with insurance cover acceptable to GNAS insurers.

Membership of the Junior Section shall be open to young people between the ages of ten and eighteen years.  Membership may be extended to younger members only at the discretion of the committee. Membership of the junior section shall not carry the right to vote at any meeting nor calling of an Extraordinary General Meeting, except in the case of juniors who are elected to the Committee who shall have full voting rights for as long as they are serving on the Committee.

There may be Non-shooting Members who shall however have no voice in the affairs of the Club.  Friends of the Club may also be invited to become Honorary Members; they will also have no vote at meetings, but may be asked to assist in social matters.

There may be Associate Members (those affiliated to GNAS either directly or through another GNAS club).

Such members will pay the full current Annual Subscription.

However, Associate Members:-

 i)  Shall not compete in Club competitions, Monthly medal rounds and Club Championships.

ii)  Shall not possess keys to Club property/equipment storage.

iii) Shall not serve on the Committee.

iv) Shall not carry the right to vote at any meeting nor calling of an EGM.

If in the opinion of the Committee any member shall have been guilty of conduct which makes it undesirable that such member should remain a member of the Club then that member may be suspended and an EGM shall be called.  The Club may then expel such a member, after a hearing, without being called upon to state a reason to any but the member concerned.  The Club's decision at an EGM shall be final.

Annual Subscriptions.

The Annual Subscriptions can be varied by a proposal of the Committee to be ratified at the Annual General Meeting of the Club.  Any member whose subscription is three months in arrears shall be considered to have resigned from the Club.

Function of Officers.

The President

Shall be a figurehead and focus for the external promotion of the club.

Chairperson

The chairperson will ensure that committee meetings are held to ensure the proper running of the club.  They shall ensure the orderly running of such meetings and that at least one meeting, the AGM is held each year.

 

Captain

The Captain will be responsible for the maintenance of range discipline, the recognised rules of public and personal safety and be responsible for the layout of the ground and targets.
 

Lieutenant

The Lieutenant shall be the Vice Captain of the Club and in the absence of the Captain shall assume the duties set out above.

Secretary

The Secretary will conduct the correspondence of the Club, keep the minutes of all Committee and General Meetings and notify members of meetings and prepare the necessary Agendas.

Treasurer.

The Treasurer will maintain the Account of the Club and will be responsible for the collection of subscriptions, the preparation of an annual statement of accounts and the arrangement of an Annual Audit.

The Records Officer

Will be responsible for maintaining handicap records for all members, drawing up and arranging a list of shoots for each season and ensure that a tournament organizer is appointed for open shoots.

The Tournament Secretary

Will organise the club’s entries into postal leagues and organise combined entries into competitions.

The Child Protection Officer

Will protect the welfare of juniors and vulnerable members.  The club will provide access to a training course to support this role.

The Public Relations Officer

Shall draft and oversee the publication of press releases and advertising for the club and its courses.

The Social Secretary

Shall oversee the arrangements for the Annual dinner and other gatherings from time to time.

The Coaching Co-ordinator

Will organise training events and beginner’s courses.

The Equipment Officer

Will be responsible for ensuring that club equipment is adequate and well maintained, the supply of an adequate supply of target faces, and arranging maintenance of club buildings.

 Practice Meetings and Matches.

The Club shall provide the Shooting Ground, Targets and Stands.  Sufficient bows and arrows will be provided for the use of beginners and members under instruction, but not for the normal use of members.  Meetings for instruction and/or practice shall be held regularly each week.  The club will limit the time that equipment can be borrowed and charge loan fees as necessary.

Visitors with insurance cover satisfying GNAS insurers may shoot at any meeting on payment of a Target fee, as may be decided by the Committee.

Loss of or damage to Club property other than that caused by fair wear and tear, shall be made good by the offending member or visitor.

All shooting meetings shall be held in accordance with Shooting Regulations of the Grand National Archery Society.

Winding-up of the club.

In the event of the club being wound-up, any funds remaining in the club’s name will be divided equally between St. Margaret’s Hospice and the Air Ambulance Trust.  Should either of these charities cease to exist, alternatives will be nominated and voted on at the following AGM .                       

This amendment prepared on behalf of the committee by the Secretary, Roger Avery, 4th April 2015

              CONSTITUTION OF THE WEST SOMERSET COMPANY OF ARCHERS FORMED IN 1955

                                     (as amended by unanimous vote at the AGM 6th February 2015)

                                                                               The Club shall be called the West Somerset Company of Archers.

The Club shall be affiliated to the Grand National Archery Society through the Somerset County Archery Association and the        Grand Western Archery Society.  It may also be affiliated to any other bodies that support the object above.

                                                                                                                               Management.

                                                             The management of the Club shall be in the hands of a Committee consisting of:

                                                   The President         The Field Captain       The Tournament Secretary      The Chairperson   

                                              The Assistant Field Captain (Lieutenant)       The Child Protection Officer       The Secretary

                                                           The Records Officer        The Public Relations Officer         The Treasurer  

                                                   The Social Secretary    The Training /coaching coordinator     The Equipment Officer         

The posts of Chairperson, Secretary and Treasurer must be separate individuals but the other posts may be combined in any way appropriate and are set down here only because the club needs these roles to function effectively.

Ordinary members may be co-opted to any meeting at the discretion of the Committee.  There is no maximum size to the committee.

At least one member of the Committee shall be a woman and at least one shall be a man.  Four members shall form a quorum.

                                                                                                    

The President

This office shall be filled at the invitation of the Committee.  Honorary Vice Presidents may be elected at the discretion of the Committee.

General Meeting.

An Annual General Meeting of the Club shall be called during the second half of January in each year at which meeting the Committee for the ensuing year shall be elected.  The election will be conducted in the following manner:

a. A list of names of retiring officers and Committee members available for re-election, together with the names of other members known to the Committee, shall be sent to all adult members of the Club, with the notices of the meeting.

b. All members will be invited to make any further nominations they may wish in writing individually to the secretary, to arrive not later than noon on the day of the meeting.  Consent of the nominees must be obtained before the nomination be sent in.  In the event of the full Committee not being nominated further nominations to be accepted from the floor.

Should a vote be necessary a ballot will be held at the meeting, but if a member who has made a nomination is unable to be present, his or her nomination paper shall count as a postal vote.

A minimum of twenty-one days notice will be given of Annual General Meetings.

Extraordinary General Meetings.

An Extraordinary General Meeting may be called at any time by the Committee, or on receipt by the Honourary Secretary of a written request signed by not less than six adult members.  This request shall state the purpose for which the Extraordinary General Meeting is required.  Club members shall be given at least seven days notice of any such meeting, at which one half of the adult subscribing members shall form a quorum.

Membership.

Membership of the Club shall be open to both men and women.  Membership may be refused at the discretion of the Committee.  Membership of the club is only open to archers with insurance cover acceptable to GNAS insurers.

Membership of the Junior Section shall be open to young people between the ages of ten and eighteen years.  Membership may be extended to younger members only at the discretion of the committee. Membership of the junior section shall not carry the right to vote at any meeting nor calling of an Extraordinary General Meeting, except in the case of juniors who are elected to the Committee who shall have full voting rights for as long as they are serving on the Committee.

There may be Non-shooting Members who shall however have no voice in the affairs of the Club.  Friends of the Club may also be invited to become Honorary Members; they will also have no vote at meetings, but may be asked to assist in social matters.

There may be Associate Members (those affiliated to GNAS either directly or through another GNAS club).

Such members will pay the full current Annual Subscription.

However, Associate Members:-

 i)  Shall not compete in Club competitions, Monthly medal rounds and Club Championships.

ii)  Shall not possess keys to Club property/equipment storage.

iii) Shall not serve on the Committee.

iv) Shall not carry the right to vote at any meeting nor calling of an EGM.

If in the opinion of the Committee any member shall have been guilty of conduct which makes it undesirable that such member should remain a member of the Club then that member may be suspended and an EGM shall be called.  The Club may then expel such a member, after a hearing, without being called upon to state a reason to any but the member concerned.  The Club's decision at an EGM shall be final.

Annual Subscriptions.

The Annual Subscriptions can be varied by a proposal of the Committee to be ratified at the Annual General Meeting of the Club.  Any member whose subscription is three months in arrears shall be considered to have resigned from the Club.

Function of Officers.

The President

Shall be a figurehead and focus for the external promotion of the club.

Chairperson

The chairperson will ensure that committee meetings are held to ensure the proper running of the club.  They shall ensure the orderly running of such meetings and that at least one meeting, the AGM is held each year.

 

Captain

The Captain will be responsible for the maintenance of range discipline, the recognised rules of public and personal safety and be responsible for the layout of the ground and targets.
 

Lieutenant

The Lieutenant shall be the Vice Captain of the Club and in the absence of the Captain shall assume the duties set out above.

Secretary

The Secretary will conduct the correspondence of the Club, keep the minutes of all Committee and General Meetings and notify members of meetings and prepare the necessary Agendas.

Treasurer.

The Treasurer will maintain the Account of the Club and will be responsible for the collection of subscriptions, the preparation of an annual statement of accounts and the arrangement of an Annual Audit.

The Records Officer

Will be responsible for maintaining handicap records for all members, drawing up and arranging a list of shoots for each season and ensure that a tournament organizer is appointed for open shoots.

The Tournament Secretary

Will organise the club’s entries into postal leagues and organise combined entries into competitions.

The Child Protection Officer

Will protect the welfare of juniors and vulnerable members.  The club will provide access to a training course to support this role.

The Public Relations Officer

Shall draft and oversee the publication of press releases and advertising for the club and its courses.

The Social Secretary

Shall oversee the arrangements for the Annual dinner and other gatherings from time to time.

The Coaching Co-ordinator

Will organise training events and beginner’s courses.

The Equipment Officer

Will be responsible for ensuring that club equipment is adequate and well maintained, the supply of an adequate supply of target faces, and arranging maintenance of club buildings.

 Practice Meetings and Matches.

The Club shall provide the Shooting Ground, Targets and Stands.  Sufficient bows and arrows will be provided for the use of beginners and members under instruction, but not for the normal use of members.  Meetings for instruction and/or practice shall be held regularly each week.  The club will limit the time that equipment can be borrowed and charge loan fees as necessary.

Visitors with insurance cover satisfying GNAS insurers may shoot at any meeting on payment of a Target fee, as may be decided by the Committee.

Loss of or damage to Club property other than that caused by fair wear and tear, shall be made good by the offending member or visitor.

All shooting meetings shall be held in accordance with Shooting Regulations of the Grand National Archery Society.

Winding-up of the club.

In the event of the club being wound-up, any funds remaining in the club’s name will be divided equally between St. Margaret’s Hospice and the Air Ambulance Trust.  Should either of these charities cease to exist, alternatives will be nominated and voted on at the following AGM .                       

This amendment prepared on behalf of the committee by the Secretary, Roger Avery, 4th April 2015